The Special Programs Contracts Admin is responsible for reviewing sales contracts, records, customer data and completing applicable forms. This position will also support the daily tasks of the Special Programs team. Incumbent must have strong communication skills and excellent working knowledge of Janicki Industries Manufacturing Processes, Standard Products, Accounting Processes and Sales Processes. Incumbent must be able to work in a fast paced, dynamic environment while effectively managing shifting priorities.
Supports the review and execution of contracts, agreements, terms & conditions, and customer requirements
Reviews contracts for deviations from Janicki Industries’ proposals in preparation for entry into the system
Communicates with customer and completes reports, forms and surveys as required
Prepares the system and supporting documents for the execution of shipping and invoicing as required
Monitors SQL Reports and Sales database to ensure reporting data is current. Assists with trouble shooting report data as needed
Creates and updates Management reports and presentations as needed
Reviews incoming quote requests (RFQs) to identify submission requirements and set up new projects with incoming data in project files
Maintains Outlook calendars for travel and conference room scheduling
Understands our business systems, procedures and processes and how they are integrated
Must rely on experience and judgment to plan and accomplish goals
Must be self-motivated and detail oriented
Must have strong organizational, written and verbal communication skills
Utilizes various programs including Microsoft Word, Power Point, Excel, OneNote, and SAP
Performs other duties as assigned
Behavior: The incumbent must work well under pressure, meeting and completing multiple deadlines. The incumbent shall, at all times, demonstrate cooperative behavior with colleagues and supervisors.
U.S. PERSON STATUS MAY BE REQUIRED FOR THIS POSITION
MUST BE CAPABLE OF OBTAINING/RETAINING A HIGH LEVEL SECURITY CLEARANCE
PROOF OF U.S. CITIZENSHIP OR PERMANENT RESIDENCY REQUIRED DUE TO ACCESS TO SENSITIVE DATA AND OUR COVERAGE UNDER EAR AND ITAR REGULATIONS.
BACHELOR’S DEGREE OR EQUIVALENT EXPERIENCE IS REQUIRED. AEROSPACE INDUSTRY EXPERIENCE PREFERRED
3 + YEARS EXPERIENCE WITH MICROSOFT OFFICE PRODUCTS
MUST BE ABLE TO UNDERSTAND AND OPERATE IN VARIOUS SOFTWARE PROGRAMS INCLUDING: MISCROSOFT OFFICE and SAP.
Must have effective verbal and written communication skills in the English language
MATERIAL AND EQUIPMENT USED
Standard office equipment
Janicki Industries is an EEO/AA/M/F/Disabled/Veteran/Drug Free Employer.